Registration

Welcome to the Registration Department

Any parent wishing to enroll a student in the Hamilton Township School District must be a Hamilton Township Resident and Parents must de-enroll the student from their previous district and obtain a NJ State Transfer Card in order to register in Hamilton Township.  A Hamilton Township Registration Packet and all supporting documents must be presented in order to enroll a student.  (A checklist is on the front page of the packet)
Please call 609-476-6147 to schedule an appointment.


Students will have an abbreviated day on Thursday,  October 10 and school will be closed on Friday, October 11 for Staff Inservices.  District Employees in offices may not be available due to training schedules, please call before coming to the school for any registrations.

School will be closed on Monday, October 14, 2019 in observance of Columbus Day.








Hamilton Township School District Preschool has a waitlist for the 2019-2020  school year.  Full day district preschool classes are in three locations, Shaner School, Hess School and at our partner site-Gateway Headstart.

Please call 609-476-6147 for more information.   


Student registration is available to district residents only.
In order to expedite the registration process, parents are asked to bring their original documents (lease, deed, tax bill, 2 forms of ID and child's birth certificate)along with a copy of each of the listed documents. Preschool 4 students will also need to bring a copy of the 2018 tax return forms for the household. 
(COPIES ALONE WILL NOT BE ACCEPTED)...by bringing copies and originals, your documents will be verified and expedite the registration process. 
 

Four year old students will participate in our full day preschool program*.  Student must be four on or before 10/1/19.  (transportation is available) 
*student registrations are being accepted, however, students will be placed on a waitlist until a spot becomes available.


Three year old students will participate in a half day program**.  Student must be three on or before 10/1/19. (parents provide transportation)  **student registrations will be accepted, however, students will be placed on a waitlist until a spot becomes available. 


 
 
REGISTRATION PACKETS ARE AVAILABLE AT THE DISTRICT REGISTRATION OFFICE LOCATED AT 5801 THIRD STREET, MAYS LANDING, NJ  08330 24 hours per day AND UNDER THE FORMS TAB ON THIS PAGE.  
All students are required to have a physical examination & have proof of immunizations that are up to date at the time of registration.  If your student has not had a well visit within 365 days of enrollment, please schedule an examination PRIOR to arrival for registration.  

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KINDERGARTEN STUDENT REGISTRATION 
2019-2020 SCHOOL YEAR

Registration for kindergarten students are now being accepted by appointment, at the District Registration Office located at 5801 Third Street, Mays Landing.
   All students presenting for registration must be a resident of the district.

REGISTRATION PACKETS ARE NOW AVAILABLE AT THE DISTRICT REGISTRATION OFFICE LOCATED AT 5801 THIRD STREET, MAYS LANDING, NJ  08330, 24 hours per day OR BY ACCESSING ON THE FORMS SECTION OF THIS PAGE.  


All students are required to have a physical examination & have proof of immunizations that are up to date at the time of registration.  If your student has not had a well visit within the past 365 days, please schedule an examination PRIOR to arrival for registration.  Incomplete packets will not be accepted.  Please make certain you have all of the required documentation at the time of your appointment.
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CURRENT SCHOOL YEAR
PRESCHOOL REGISTRATION

All students who turned 4 on or before October 1, 2019 are eligible for free Full Day Preschool in the district.  
All students who turned 3 on or before October 1, 2019 are eligible for free Half Day Preschool in the district.
Registration will occur by appointment only and 
IF SPACE IS AVAILABLE. 
Call 609-476-6147 to schedule. 



KINDERGARTEN REGISTRATION
All students in the district who will be 5 on or before October 1, 2019 are eligible for Full Day Kindergarten free of charge.  Students who are currently enrolled in a district Preschool class do NOT have to register for kindergarten, they will rollover into the kindergarten class automatically.  If a Preschool student has a change of address, a parent must bring new proof of address and complete a change of address form at the Registration Office.

Registration for Kindergarten for the current school year will continue.  Please call for an appointment.  (609-476-6147)

You may obtain a packet by requesting the documents at the following email address registration@hamiltonschools.org OR you can print from our website by selecting the 2018 Preschool/Kindergarten Registration Packet for initial entry.  All forms are available online.  Call 609-476-6147 if you have ANY questions.


New to the District??

Hamilton Township serves students in grades Preschool 3 through Grade 8.  Students who have been enrolled in a New Jersey School in the 2019-2020 school year will need to have their transfer card from their previous district along with the completed registration packet, their Original birth certificate and their school immunization and physical forms.  The parent will also need to provide proof of residency within the district (lease, deed, tax bill or mortgage statement) and have two IDs such as NJ Drivers License with current Hamilton Township Address, utility bills for district residence, pay stubs or bank statements reflecting the Hamilton Township address.  Please call for an appointment to register.

Students who are moving to Hamilton Township from out of state or from another country will need to have a completed physical and complete listing of all immunizations as well as the Birth Certificate and Proof of Residency/ID documents.


Registration Office:  Hours of Operation 
Monday to Friday 9:00am - 3:00pm.   Same day appointments are typically available, but please call the office before you arrive to ensure that a staff member is available to assist you.  (Please note that the office is closed from 12pm-1pm for lunch)  Please call 609-476-6147 for an appointment

Only parents/legal guardians can register a child. 

A Physical Exam within the past 365 days must be received before starting Pre K or Kindergarten.  The form to be used is the Universal Child Health Record.  Students entering NJ from another state or country must also have a completed physical examination in order to begin school.  Students are required to have proof of immunizations that are up to date.

Preschool Registration Information

Hamilton Township offers a 2 1/2 hour preschool program for 3-year old children and a full day program for 4 year old children of the district. Preschool for 3 year old students is located at the Hess Complex with an AM Session and a PM session. Availability for these sessions are first come, first serve.  
The 4 year old classes are hosted at the Hess School and Shaner School and in community partner sites such as Gateway Headstart.  All district preschool classrooms at each facility utilize the same curriculum and are supported by the Supervisor of Early Childhood Education, the Preschool Master Teacher and the PIRT Specialist.  

Children in the Preschool Program must be 3 or 4 years old on or before October 1, 2019 for the 2019-2020 school year for placement in the appropriate program.

Transportation will not be provided for preschool children in the half day program.

For more information about the Preschool program, visit the Preschool website.

Kindergarten Registration Information

Kindergarten Children must be 5 years old on or before October 1, 2019 for the 2019-2020 school year.  There are no exceptions to this requirement.  Kindergarten is located at the Shaner School.

If your child was NOT enrolled in our Hamilton Township Preschool Program and is entering Kindergarten, we will screen your child at the time of registration.

Due to the nature of the screening process and paperwork involved, we strongly recommend only the parent(s)/legal guardian registering the child and the child being registered be present at registration.

Required Documentation for Registration

Be prepared! You will need ALL the appropriate documents to register your child.
Please call the registration office if you have any questions.

PROOF OF RESIDENCY

PLEASE BRING IN THE APPROPRIATE PROOF OF RESIDENCY FOR YOUR FAMILY

1) (OWNER) Deed, Mortgage, or Tax Bill in parent’s/guardian’s name
2) (RENTER) Lease or Tenant Agreement in parent’s/guardian’s name
3) (LIVES W/OWNER) Deed/Tax Bill of owner with whom you reside & Resident’s Affidavit*
4) (LIVES W/RENTER) Renter’s Lease with who you reside with & Resident’s Affidavit* 

*If you need an Affidavit of Living Arrangement - download it here.

(2) FORMS OF ID WITH THE PARENT'S/LEGAL GUARDIAN'S NAME WITH CURRENT MAYS LANDING ADDRESS
*If the Photo ID INCLUDES the current Mays Landing Address only one other form of identification is required
-DRIVER'S LICENSE
-UTILITY BILL
-VOTER REGISTRATION CARD
-PAYCHECK STUB
-BANK STATEMENT
-ANY FORMAL/LEGAL DOCUMENTATION WITH NAME AND CURRENT ADDRESS


CHILD'S DOCUMENTATION
-ORIGINAL BIRTH CERTIFICATE
-COURT DOCUMENTATION OF GUARDIANSHIP (if applicable)
-CUSTODY DOCUMENTATION IF DIVORCED (if applicable)
-STATE AGENCY PLACEMENT DOCUMENT OF GUARDIANSHIP (if applicable)

GRADE PLACEMENT DOCUMENTATION
-TRANSFER CARD FROM PREVIOUS SCHOOL (GRADES K-8)
-REPORT CARD FROM PREVIOUS SCHOOL (GRADES K-8)
-IMMUNIZATION RECORDS (MANDATORY FOR ALL GRADES)
-PHYSICAL FORM FILLED OUT BY DOCTOR (MANDATORY FOR PRE-K, KINDERGARTEN, OR  
    GRADES 1-8 TRANSFERRING FROM ANOTHER STATE OR COUNTRY)

Hamilton Township School District does not participate in the School Choice Program.  It serves ONLY those students who live in the district.  Anyone who fraudulently obtains a Hamilton Township address for the purposes of registering a student for educational purposes only may face criminal charges.

New/Transfer Student registration (Available Year-round)

Families registering children in Hamilton Township Schools Preschool through 8 must register at the Shaner School Registration/Transportation Office. 

Please note, it typically takes 3 school days from registration (with consideration of holidays, in-services, and breaks) for a student to begin classes.

If your child has been previously enrolled in Kindergarten or beyond at any other school they do not need to be present for registration. However, you will need to present a Transfer Card from their previous school and a report card.

Transferring Students OUT of District

Please be advised if you are transferring your child out of district, please fill out the online request for transfer.  Go to hamiltonschools.org, then registration, then Online Transfer Form, then New student transfer form.  The form will open and the parent needs to fill in all of the fields and select OK at the bottom of the form.   It will be forwarded to the appropriate student office for processing.  Documents are typically ready to be picked up within 24 hours of making the request.  When documents are ready, you will receive a phone call from the Registration Office to come retrieve the package, please be certain to bring Photo ID.

Required Documentation for Change of Address

PROOF OF RESIDENCY
PLEASE BRING IN THE APPROPRIATE PROOF OF RESIDENCY FOR YOUR FAMILY

1) (OWNER) Deed, Mortgage, or Tax Bill in parent’s/guardian’s name
2) (RENTER) Lease or Tenant Agreement in parent’s/guardian’s name
3) (LIVES W/OWNER) Deed/Tax Bill of owner with whom you reside & Resident’s Affidavit*
4) (LIVES W/RENTER) Renter’s Lease with who you reside with & Resident’s Affidavit* 

*If you need a Resident's Affidavit - download it here.

(2) FORMS OF ID WITH THE PARENT'S/LEGAL GUARDIAN'S NAME WITH CURRENT MAYS LANDING ADDRESS
*If the Photo ID INCLUDES the current Mays Landing Address only one other form of identification is required
-DRIVER'S LICENSE
-UTILITY BILL
-VOTER REGISTRATION CARD
-PAYCHECK STUB
-BANK STATEMENT
-ANY FORMAL/LEGAL DOCUMENTATION WITH NAME AND CURRENT ADDRESS

Change of Address Form

Registration Office

609-476-6147

Hours of Operation
Monday to Friday 9:00am - 3:00pm  PLEASE CALL AHEAD for a same day or future appointment.

(Please note that the office is closed from 12pm-1pm for lunch)

 

*Unless otherwise noted

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